Privacy Policy

Who are we?

The Muslim Shia Ithnaasheri Jamaat of Essex (or “MSI Jamaat of Essex” or “Essex Jamaat”),charity number 299621, respects your privacy and is committed to protecting your personal data. MSI Jamaat of Essex is the data controller.

Contact details

Email address: gdpr@essexjamaat.org.uk (Subject: “Data Privacy” or “GDPR”).

Postal address: MSI Jamaat of Essex, 4 Regina Road, Chelmsford, Essex, CM1 1PF.

What information do we collect?

  • Identity Data includes first name, last name, title, date of birth and gender.
  • Family Identity Data includes first name, last name, username or similar identifier, title, date of birth and gender of your immediate family, where they are included in your membership.
  • Contact Data includes billing address, correspondence address, email address and telephone numbers, as well as the content of correspondence to and from you.
  • Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
  • Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
  • Usage Data includes information about how you use our website and services.
  • Request Data includes data which would be collected on physical forms which are submitted to carry out services e.g. Venue Booking or Equipment Hire
  • Volunteer Management Data includes identity data, contact data as well as information on training, clearance checks, skills and similar information.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity.

How is your data collected?

  • Direct interactions from Information you give us. You may give us your Identity, Contact and Financial Data and Previous and current claims by filling in forms or by corresponding with us by our website, post, phone, email or otherwise. This includes personal data you provide when you:
  1. Complete a form for membership, or any other service;
  2. make a donation or payment;
  3. subscribe to a mailing list;
  4. request a Jamaat service
  5. enter a competition or survey; or
  6. give us feedback.
  • Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies.
    We may also receive information about you from third parties. This can include information such as your name, postal address, email address, phone number, your geographic location (for mobile devices), credit/debit card details and whether you are a tax payer so that we can claim Gift Aid.  We are able to confirm what browser you are using, IP address and computer operating systems that are being used and this information may be used to improve the services we offer.

How we use your data?

We may use your information to:

  • process a donation that you have made
  • process orders that you have submitted
  • carry out our obligations arising from any contracts entered into by you and us
  • provide services and events to cater for the needs of the Community
  • seek your views or comments on the services we provide
  • notify you of changes to our services or any updates
  • send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals, other fundraising activities and promotions
  • process a loan, grant or job application

Our retention periods for personal data are based on business needs and legal requirements. We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements, and any other permissible related purpose. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

We may transfer your personal information to a third parties set out below in order to comply with any legal obligation or to enforce or apply our terms of use or to protect the rights, property or safety of our supporters and customers.

  • Service providers acting as processors who provide IT and system administration services.
  • HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers.
  • Third Parties of whom we become Member Organisations, and where the use of the data is not against your interests and fundamental rights.
  • External Third Parties who legitimately service request or application from members
  • Third Parties with whom our interests are suitable aligned, and where the use of the data is not against your interests and fundamental rights.

Legal basis

Under the GDPR we must have a legal basis to process your information.

Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience.

Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.

Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.

Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please click on the links below to find out more about these rights:

  • Request access to your personal data
  • Request correction of your personal data
  • Request erasure of your personal data
  • Object to processing of your personal data
  • Request restriction of processing your personal data
  • Request transfer of your personal data
  • Right to withdraw consent.

If you wish to exercise any of the rights set out above, please contact us.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within a suitable time-frame of confirming the identity, scope and validity of a request. Occasionally it may take us longer than this, for example, if your request is particularly complex or you have made a number of requests.

Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of our websites may become inaccessible or not function properly.